April 2009

EAST KESWICK PARISH COUNCIL

MINUTES OF THE MEETING HELD ON APRIL 21^ST 2009

PRESENT Cllrs Priestley, Thornton, Pinkney, Anning, Batty and Ogden.

APOLOGIES Cllr Pentith.

DECLARATIONS OF INTEREST Cllr Batty declared a personal and prejudicial interest in item 1(b) Finance and left the room whilst this item was discussed.

MINUTES OF MEETING HELD ON 17^TH MARCH 2009. These were approved. MATTERS ARISING1. Village Clock Cllr Ogden volunteered to attempt to make a manual change to the hands of the clock.2. Chains on War Memorial The Clerk had been given 2 pieces of chain , between them measuring the required 3 metres. These would have to be fitted and painted. She agreed to make arrangements for this. 3.Children’s Playground. Mark Hullah had been asked to re-seed the area under the new swings. 4.2009 Village Gala. Alison Waterfield had e mailed the Clerk to ask whether, as the deadline for Newsletter articles had passed, it would be possible to have a separate sheet insertion in the newsletter giving details of the gala. Council agreed to fund this initially. Cllr Thornton expressed disappointment that at least 2 village organisations were unwilling to participate in the gala. 5.Boundary between lands owned by Church and by Parish Council adjacent to Tennis Courts. The Chairman reported that he had drawn up a formal agreement based on Cllr Pinkney’s draft. Hartlaws would be asked for their comments on the draft and the document would then submitted to the Church for approval 6. Repairs to Highways – Steve Parry had e mailed that:-· The deep potholes on the A659 had been filled in.· There were no plans at present for further work on the parts of Moor Lane mentioned by the Council .Consideration of areas to receive treatment in 2009/10 would commence on February 22nd 2010.· The shallow depression on Main Street had been identified and would be filled in. 7. Work on surface of Ginnel from Main Street to Church Drive. This would be discussed by Rosie Watts, Speaker at the following Parish Assembly. Cllr Batty reminded Cllrs that there was, in addition, a problem at the Church Drive end of the path with the overhanging hedge, and a further problem on the opposite side where there might be danger to children from newly erected (illegal) barbed wire fencing. The Chairman offered to visit the house owner about the latter problem. 8. Grant from Leeds Well Being Fund towards costs incurred re Road Closure. Cllr Batty had submitted costs incurred by CMS for computer work concerning leaflets produced by the firm in connection with the road closure (see item 1b Finance).9. Agreement with Wildlife Trust. This was in hand. 10. Railings near Beck. Mr Hobson had painted the new post and was willing to re-paint the other railings if Council so wished. The Clerk was asked to obtain a quotation from him for this extra work. 11. Missing Bus Stop sign – City Square. The Clerk was asked to inquire about progress. 12. Stickers for Green Bins. This problem had been caused by an administrative error at the Cleansing Dept. 13. Grant from Green Leeds for new swings. This had been received. 14. Report on T.& PC Forum Meeting – March 26. Cllr Anning reported that a main speaker had failed to attend . Discussion had centred on the new Govt. Regional Spatial Strategy proposals and arising from this, the problem facing LCC about where to find the land.15. Overhanging Hedges at corner of Allerton Drive. The Highway Enforcement Officer had visited the site and was considering her recommendation. 16. Car Parking Problem at end of Lumby Lane. There had been no response to date from PCSO Louise Lodge. It was noted that the problem now appeared to be more acute further up the lane. The Clerk would remind her that the matter was outstanding

17. Speeding in Village – Provision of Solar Panels ? The Clerk had been informed by Highways that this was not practical for a small village. It sometimes had a detrimental effect in that motorists took delight in exceeding the limit. Decided not to pursue this further.

PLANNING1.New applications:-

(a) No. 09/01163/FU/HE – 26 Church Drive – Ext.

(b) No. 09/01154/FU/E.- 22 The Paddock – Chimney to side elevation.

The Planning Committee had found no reason to object to either application and

It was resolved to make no objection to the applications.

2.Enforcement Action relating to Two Hoots Farm. There was nothing further to report. Arrangements would have to be made about attendance at the Hearing on July 28^th.

FINANCE

1.Bills for payment:- ( All VAT inclusive where appropriate)

(a) YLCA Subs. £254.00

(b) CMS Invoice for Work carried out in connection with Road Closure 299.00.

(d) East Keswick Wildlife Trust – Grant to year end March 2009 300.00

(e) Mr P. Anning – Small Repair to Wooden Train in Playground. 2.58

It was resolved to pay all the bills listed above.

2. Audit of Accounts. The forms for completion of the accounts for the External Auditor had been received. These would first need to be approved by the Internal Auditor and must receive the assent of the Parish Council by the June meeting.

3. Parish Council Approval of East Keswick Unaudited Accounts for 2008-9. The Clerk had drawn these up and they had been approved by the Finance Committee.

It was resolved that the Parish Council would accept the unaudited accounts for 2008-9, subject to one minor amendment.

4. Letter from Will Lifford re disputed £500. This had been circulated to Cllrs. Mr Lifford requested a meeting to settle this outstanding issue. To date the Council had been unable to fix a suitable time and date to discuss the matter.

CORRESPONDENCE 1. Customer Satisfaction Survey from Wicksteed Leisure. The Clerk was asked to complete this. 2. Selection of an Additional Parish Representative to LCC Standards Committee. This was noted. 3. Wetherby & District Crime Prevention Panel.- East Keswick Representative. The Council agreed that Elizabeth Ward should be the official Parish Council representative 4. Jan Dower’s Term as Representative Trustee on Richard Dawson Charity. Jan Dower had agreed to serve for a further term and the PC resolved to nominate her as the PC representative. 5. Letter and DVD from ICO concerning Freedom of Information. To be circulated. 6. New Power of Well Being The Clerk had circulated Cllrs with an e mail from YLCA explaining that if a Council wished to become eligible to exercise this new power, the Clerk must add a short dissertation on it to her portfolio, and in addition, 80% of the Cllrs must have attended a training session on the subject at a cost of £30 per Cllr. Suitable venues for training provision were currently being sought, and the Clerk asked whether to suggest East Keswick Village Hall .It was agreed to await further information on the value of obtaining this new power. Training, if required, for the Clerk was agreed on, but it was less certain that the cost of training Cllrs could be justified. Cllr Thornton pointed out that there was to be a seminar on the subject at the Spring Conference of the Parish & Town Council Forum on May 13^th.The Clerk expressed her intention to attend. MINOR MATTERS FOR DELEGATION TO CLERK/NEXT AGENDA1. Pothole at Main Street end of Lumby Lane The Clerk was asked to report this to Highways. 2. Updating of Noticeboard. Members of the History Group offered to update their notices and remove old ones and any out of date PC notices would be removedSigned: Date: EKPC April 09 Mins. Signed: Date:

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