June 2009

EAST KESWICK PARISH COUNCIL

MINUTES OF THE MEETING HELD ON JUNE 16^TH 2009

POLICE AND RESIDENTS FORUM PCSO Louise Lodge and PC Steve Lane attended on behalf of the Police and reported that no crimes had been committed during the last month. Louise discussed the priorities listed by the Council at the previous meeting- speeding, inconsiderate parking , and anti social behaviour. She had put advisory notes on cars parked near the Rose Croft junction and took note of Cllrs’ concerns about parking problems on Moor Lane, where on one occasion it had been impossible to pass due to parked cars on both sides of the road.

David Cooke was also present to remind Cllrs of outstanding problems.

· The problem of the banking at Two Hoots Farm. Mr Cooke supplied photos to show the height to which this had grown. Council agreed to write to David Newbury (Principal Planning Officer) and to the Environment Agency to try to get action to have this reduced in height.

· Kerbing on Village roads. Mr Cooke asked how the Council was responding to the statement in the VDS that so far as possible urban type of kerbing should be avoided. Council agreed to put the question to Highways.

· Footpaths. He asked about progress on 2 long requested future paths – the Ebor Way and the possibility of a footpath from Crabtree Lane to Collingham. Council agreed to write to the Footpath Officer. It was pointed out that the prospect of creating or connecting footpaths was remote due to cost and to financial constraints.

· Re-surfacing of end of Moor Lane (nearest to the A659) .He asked when this was likely to occur. Council agreed to request that it be included in next year’s schedule.

DECLARATIONS OF INTEREST None.

APOLOGIES None. The start of the meeting was taken by the Vice-Chairman, who handed over to the Chairman(after conclusion of Residents’ Forum) when he arrived a few minutes late on his return from holiday that evening MINUTES OF MEETING HELD ON MAY 19 2009. These were approved. MATTERS ARISING1. Village Clock The Clerk reported that she had persuaded Mr Binns of Carleton Clocks to examine the clock. He had informed her that the box containing the clock mechanism had been wrongly installed and although the clock worked satisfactorily for a time, it was unable to cope with power cuts. He could not repair it himself and advised that only the installers would be able to put it right. Later, he sent the Clerk details of a possible new replacement clock. She had also asked advice from Smiths of Derby but although they had promised to send advice to the Council, they had failed to do so over a period of a month. Council agreed to ask Mr Binns to put his views in writing, and then to contact Smiths again. 2. Parish Plan. There was nothing to report.3. Report on Village Gala. This had been a great success and was expected to make a profit for the Village Hall. Thanks were expressed to Cllr Thornton for the hard work put in organising the event, and it was agreed to write and thank the other committee members. One problem which had arisen concerned the boundary fencing between the land owned by the Village Hall and that of Mr Illingworth. This, already in poor condition, had been made worse by people at the gala climbing over to avoid taking the long way round from one area to the other. It was resolved to write to the VHC and suggest that they get the fence repaired and consider having a padlocked gate inserted. It was also agreed (by majority) to contact Cllor Castle who had provided MICE Money to fund the Gala, and explain thata profit had been made and to return the MICE money if required. (Cllor Thornton to deal)4. Boundary between lands owned by Church and Parish Council adj. to Tennis Courts. There was nothing to report. 5. Parish Paths Partnership Agreement. Cllr Pinkney had written to Rosie Watts of Rights of Way seeking clarification on some aspects of the Plan. Mark Hullah has agreed to re-visit the ginnel requiring attention and to provide a new quotation for the re-surfacing work suggested by Rosie Watts. Following discussion of the overgrown hedge, it was agreed , in addition, to ask him to quote for cutting the hedge hard back. A meeting might then be held with residents concerned to discuss the options for hedge cutting. 6. Agreement with Wildlife Trust. This has almost been finalised. The Chairman had held a useful meeting with David Smith and David Taylor of the Trust when agreement had been reached on all major points. An outline of the proposed agreement was provided by the Chairman and a draft of the proposed agreement would be circulated by the Chairman( Action:Chair)7. Hedges at corner of Allerton Drive and near Bus Stop to Wetherby on Crabtree Lane.The Clerk reported that the owners of the “offending” hedge near the bus stop had telephoned immediately and had subsequently cut their hedge. There had been no response from the other resident. It was agreed to ask for progress from Highway Enforcement. 8. Request for re-surfacing of Whitegate. There had been no reply from Steve Parry who was understood to be unwell. The Clerk was asked to send a reminder. 9. Drains along length of Main Street, Whitegate and Crabtree Lane. The Refuse Section had agreed to look into this.10. Caravan on road adjacent to Village Hall car park. Details of the registration and owner of the caravan had been obtained by the Council and passed on to the Police. The vehicle had disappeared from the site at the present time but was considered likely to return. PLANNING

1.New applications:-

No. 09/02197 – 35 The Paddock – Exts.

It was resolved to make no objection to this application.

2.REFUSALS BY LCC:-

(a) 09/01411 – Wray – Devonwood, Wharfe Rein – 3 houses .

(b) 09/01720- Burrows – Houses on site of Equestrian Centre, Cleavesty Lane.

3. Enforcement Action relating to Two Hoots Farm.

It was resolved to write supporting the points made by LCC in their rejection of the Appeal by Mr Cobbold. (Action :Clerk- deadline 17^th June)

FINANCE

1.Bills for payment:- Net VAT Total

(a) GGS Groundcare 682.50 102.38 784.88

(b) Allianz Insurance – Additional Premium 56.87 56.87

(d) Rural Action Yorkshire – Subs. 35.00 35.00

(e) EKVH – Balance of MICE money due (Retro) 114.00 114.00

It was resolved to pay the bills listed above.

The Chair asked the Clerk to ensure there was a written confirmation that the cheque for £114 had been sent and acknowledged in the light of the recently stated requirements of the Internal Auditor

2. Requirement by Internal Auditor for update of Running Statement between Parish Council and Village Hall Committee to be completed by July 31.

It was resolved to comply with this request.

The Internal Auditor had signed his section of the Return.

MINOR MATTERS FOR DELEGATION TO CLERK/NEXT AGENDA1. Cobbles near white railings and Highway signpost Cllrs considered that the cement used to repair the cobbles was out of keeping with the existing setts in that it was too white and would look better if replaced by a darker mix. The round top of the replaced signpost, damaged after the collision with a bus, was pointing in the wrong direction. It was agreed to write to Highways referring to both matters which over the long term, were considered unacceptable, but thanking them for their prompt action in making the repair.2. Grass cuttings on Cleavesty Lane It has been reported that grass cuttings have been thrown in the ditch on Cleavesty Lane. Cllr Thornton has offered to discuss the matter with local residents to ascertain who has been responsible, and to ask them to desist. 3. Grass Cutting on Moor Lane by Glendales Cllr Pentith reported that the section opposite St Mary’s Church had not been cut. The Clerk agreed to remind them. 4. Drainage Issues Cllrs discussed the problems relating to drains on Moor Lane. The Chairman suggested that this was likely to be dealt with when the road came to be re-surfaced. Cllr Thornton suggested that it would be useful for Council to compile a drainage/potential flooding report for future use. Cllrs Pentith, Anning and Ogden agreed to assist her. 5. Parish Walks: the shorter walk would take place on Monday 26^th June at 7.30pm starting at the Butchers and the longer walk would be held on Monday 6^th July at 7.00pm starting at St Mary Magdalene Church. Chairman would lead the walks. It was also agreed that note would be taken of any stiles etc that needed repair. Chair and Cllor Pinkney would consider revising each walk to ensure all boundaries were incorporated. (Chair and Cllor Pinkney) Signed: Date: EKPC June 09 Mins (2)

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