December 2009

EAST KESWICK PARISH COUNCIL

MINUTES OF THE MEETING HELD ON 15^TH DECEMBER 2009

POLICE AND RESIDENTS FORUM There was no representation from police or public.

DECLARATIONS OF INTEREST Cllr Anning declared an interest in M/A 1 and Cllr Pentith in Minor Matters 4.

PRESENT Cllrs Priestley, Thornton, Pinkney, Anning, Pentith and Ogden.

APOLOGIES Cllr Batty. MINUTES OF MEETING HELD ON NOVEMBER 17^TH These were approved. MATTERS ARISING1 .Dangerous Exit from Rose Croft. A letter had been received from a Rose Croft resident asking for further consideration to be given to this problem. Various options to improve the situation were discussed. It was resolved to write to Highways inquiring about the ownership of the banking outside No 1 Rose Croft, as some road widening at this point might make for greater safety.2. Update from PC Steve Lane on Suspicious Behaviour at East Keswick Post Office There had been no response. 3. Renewal of Safety Surfacing under Cradle Swings. The work had not yet been carried out. 4 Boundary between lands owned by Church and by Parish Council adjacent to Tennis Courts. This had now been agreed. The Agreement was shown to Cllrs at the meeting and the Chairman was authorised to sign it on behalf of the Council. A copy is to be given to the Church and the original retained by the Parish Council.5. Bin at City Centre Bus Stop. This has not yet been replaced. The Clerk to send a reminder.6. Water Problem on Laurel Close. The Clerk had again reminded Yorkshire Water about their failure to cure this problem. 7. Clearance of Drains. The Refuse Dept. had been asked to clear drains throughout the village, many of which had become blocked by leaves .8. Agreement with Wildlife Trust. This has finally been agreed and the document was produced to the meeting. The Chairman and Clerk signed on behalf of the Council, and 2 representatives of the Wildlife Trust will be asked to sign. Both copies are to be sent to the Secretary of the Trust, who, when they are duly signed, will return one copy to the Clerk for safe keeping.9. Allowances for Cllrs. There was considerable discussion on whether all Cllrs should be given an allowance and/or whether the Chairman should have a special allowance. Cllrs were unanimously against both ideas. Their recommendation was that Cllrs should normally seek no remuneration, but accepted that circumstances could arise in the future whereby a parish council might wish to pay Chairmen and Cllrs. It was, however, agreed that reasonable out of pocket expenses incurred in the course of their work should be paid. 10. Mirror at end of Gateon House Lane A reply had been received from Highways explaining that they were not responsible for the erection of traffic mirrors. It was up to residents of the neighbourhood to purchase and erect mirrors if it was their wish. Council considered that, although Gateon House Lane was technically in the parish of Bardsey, it was largely used by people from East Keswick. It was therefore agreed that the Parish Council would look into the cost of purchasing a convex traffic mirror. 11. Parish Assembly 2010 It was agreed to hold the Parish Council Meeting at 6.30pm and the Assembly at 8pm. The possibility of reporting the work of the Council over the year via a power point display was discussed. 12. Surface of Ginnel – Main Street to St Mary’s Garth Mark Hullah had completed most of the work but had stopped temporarily as he had run out of material.13. Possibility of St James Hospital acquiring Trust Status Cllr Pentith had studied the literature sent to the Council but felt that there was no strong case to be made for the proposed change. PLANNING

1.New applications:-

(a) No. 09/05115 – 21 Allerton Drive – Dormer Window.

It was resolved to make no objection to this application.

2.APPROVALS BY LCC:-

App. 09/04434 – Brown, the Old Parsonage – Ext. of time for Alts. to Barn to 2 Bed. Carer’s Accommodation.

3.REFUSALS BY LCC:-09/04461 – O’ Malley – Ivy Grange Barn – Exts.

4. Reply to LCC Planning Dept. re LDF Core Strategy. Gordon Nutter had drafted a response from the Council, suggesting that as an improved amenity for visitors to the village, Crabtree Lane car park could benefit from some attention. Council wished to record their thanks to him for his thorough research of the document and his assistance.

5. Letter to Planners re new outdoor smoking extension at Old Star. Mark Abram, Landlord of the Old Star, attended for this part of the meeting, at Council’s request. He said that he was due to speak to officials of Enterprise Inns the next day, and agreed to show them the letter sent by the Parish Council dated 3/12/09 seeking information about the erection of the shelter. The Chairman told him of objections from residents and asked him to report back to the Council after his meeting with Enterprise Inns .Mr Abram agreed to keep the Council informed.

FINANCE

1.Bills for payment:- £ Net VAT Total

(a) East Keswick Voluntary Care – Expenses 23.50 23.50

(b) GGS Groundcare – Grounds Maintenance 682.50 102.38 784.88

It was resolved to pay the bills listed above.

2. Budget for 2010 – 2011 and Precept for 2010. It was proposed Cllr Thornton, seconded Cllr Pinkney, and

It was resolved to accept the budget for 2010-2011 as amended at the previous meeting and to request the same precept as the previous year - £15, 500.

NEW BUSINESS1. Policy of Council towards naming individuals making requests/complaints to Council. It was agreed that anyone attending a council meeting under the 10minute rule would normally be named in the minutes of that meeting, unless they specifically asked to have their name withheld. People raising issues direct with the Clerk or a Cllr would normally not be named in the Minutes unless the Parish council had the residents’ prior approval2. New Register of Electors. This has been received. 3. Crabtree Lane Car Park Cllrs agreed that the car park requires levelling with hard core or aggregate. Between meetings the Chairman had requested an estimate from Mark Hullah for re-surfacing. It was agreed also to contact MD Paving for a quotation. The Chairman thought it might be possible to apply for a grant for the work, quoting our response to the LDF Questionnaire. MINOR MATTERS FOR DELEGATION TO CLERK/NEXT AGENDA1. Cutting back of Grass eroding Footpath on Crabtree Lane near War Memorial Garden It was agreed to ask Mark Hullah to cut back the verge where it was encroaching on the path .He was also to be reminded about cutting back the low level growth on the Memorial Trees. 2. Request from Village Hall Committee for Information re Welcome Packs the Clerk confirmed that Mrs Nutter was responsible for these and that she did continue to send them to newcomers to the village. It was, however, considered that the contact list of organisations should be updated .Cllr Pentith agreed to contact Mrs Nutter about this. 3. Leaves on Footpaths The Clerk confirmed that she had between meetings requested the Refuse Dept. to sweep the leaves from all the worst affected areas of the village and would continue to press the authority. The area between church Drive and St. Mary’s church was particularly bad.4. Ginnel to Tennis Courts Cllr Pentith reported that moss was building up on this surface. It was agreed to ask Mark Hullah to deal with it. 5. Future Vacancy on Council Cllr Thornton said that she intends to resign from the Council in April 2010, due to pressure of other commitments . She suggested that Council advertise in the New Year for a replacement Cllr. 6. Policy of Housing Committee at LCC towards the issuing of Council Houses Cllr Ogden asked whether Council could check on the criteria applied in choosing the location for council house tenants as he knew of at least one instance where a tenant who preferred an urban location had been allocated housing in East Keswick. 7. Change of date for March 2010 meeting The Council agreed to a request from the Clerk to change the date from March 16 to Tuesday March 23, to assist with holiday arrangements. Signed: Date:

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