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MINUTES OF THE MEETING HELD ON 17th JUNE 2008
The long Parish walk that was due to take place on the 9th July and which was cancelled at short notice due to the foul weather,will now take place on Wednesday 30th July at 7.00pm starting at St. Mary Magdalene Church.The walk will take place on the 30th July whatever the weather.
RESIDENTS AND POLICE FORUM
No one attended, but the Council was given a copy of the latest crime figures from the Police. There had been 2 crimes during the last month- a none specific theft and a theft from a motor vehicle, the latter underlying the need to avoid leaving items on display in vehicles. The Police had given Cllr Pentith cards for distribution to the public, to display in their vehicles,announcing that nothing had been left there. It was agreed to put these in the post office. She had also been asked to report that during the Mean Fiddler concert this year, traffic was to be re-routed from the A1 to Wattle Syke, and along the new road to Bramham. This should relieve pressure on local roads.
PRESENT
Cllrs Thornton, Pinkney, Batty and Pentith.
APOLOGIES
Cllrs Priestley, Ogden and Anning.
In the absence of the Chairman, the meeting was chaired by the Vice-Chairman, Cllr Thornton.
MINUTES OF MEETING HELD ON 20th MAY 2008
These were approved.
MATTERS ARISING
1. Village Clock. There was nothing further to report.
2. Village Post Office. The Chairman and Clerk had composed letters from the Parish Council and for use by individuals ( the latter placed in the Post Office and available on line) in support of retention of post office facilities in the village.
3. Annual Report. Cllr Batty hoped to have this ready in time to be delivered with the next village newsletter.
4. Chains on War Memorial –The Clerk reported receipt of 3 quotations . One of these quoted, in addition, work on the 5 barred gate and kissing gate into Frank Shire’s Field; and swapping several of the original cast iron railings from the side to the front ,and supplying an 11ft modern chain. It was agreed to ask for a quotation for this additional work from Mr Hobson, who had submitted the lowest quotation for painting alone.
5. Parish Plan. Cllr Pinkney reported that she had brought together a small group of about 6 people interested in establishing a Footpath Group in the village. They were to hold a meeting the following week.
6. Children’s Playground – The Clerk reported that Green Leeds had acknowledged receipt of the grant application. Mark Hullah of Grasshoppers had commented to her on the height of the hedge adjoining the playground. The Clerk and Cllr Pentith were asked to liaise about the ownership of this hedge.
7. Standing Orders .The Clerk had circulated copies of the existing standing orders. It was agreed to discuss them at the next meeting when it was hoped that more Cllrs would be present.
8. Problems relating to Wheelie Bin collection outside Duke of Wellington This issue had first been raised by Cllr Thornton at the previous meeting, but the Council had not been asked to consider any action at that time. Cllr Thornton explained that when she and Cllr Batty had visited the Duke on behalf of the PC, the landlady had asked for their help in addressing this problem. She had informed them that the residents of the Brooklands regularly put their wheelie bins on the day collection was due outside her pub, and they were returned by the dustmen to within the car park. She frequently had to clear the car park of bins, and her customers in warm weather had to endure unpleasant smells.
It was resolved to contact the Cleansing Dept. in the first instance and ask their advice on the most suitable collection point suggested by them with the first issue of the bins.
PLANNING
1. New applications:-
(a) No. 08/02715/FU/HE – 22 Allerton Drive – Dormer Windows.
It was resolved to make no objection to this application.
2. APPROVALS BY LCC:-
(a) No.P/08/01570/FU – Leppington – 12 The Paddock – Dormer Window.
(b) No. P/08/01482 – Leeds City Council – Residential Development on land between 11- 37 Church Drive.
(c) P/08/01862/FU - Hjorth –10 St Mary’s Garth- Re-cladding of garage.
3. Enforcement Action relating to Two Hoots Farm.There was nothing to report.
4. Enforcement Action relating to the re-cladding condition at the Old Star The Clerk had sent reminders to the Planning Enforcement section of LCC and to the owner and manager of the pub. She had also submitted to Enforcement a copy of documentary legislation relevant to this matter.
FINANCE
1. Bills for payment :-
(a) J. Priestley – Travel Expenses £12.70.
(b) J. Gallant – Reimbursement – Photocopying £6.16
(c) GGS Groundcare – Maintenance £775.85
(d) YRCC- Subs. £35.00
NB. Cllr Thornton, as Vice- Chairman of YRCC, declared an interest in (d).
(e) J. Priestley – Meeting attendance Expenses £5.70
It was resolved to pay all the bills listed above.
2. PSLB Loan Repayment due 15th June.- £ 2760. (Direct debit) Noted.
3.Audit of Accounts Graham Plant had made a thorough check of the accounts which he had later discussed with the Clerk. At present, however, he felt unable to sign off the 2007/08 Statement of Accounts. He identified the need for clarification of 3 actions relating to payments made by the Parish Council to the Village Hall Committee( from the PWLB monies) in respect of monies paid for the village hall refurbishment and was prepared to discuss the issues with the Chairman. Cllr Priestley had agreed to contact Mr Plant on his return from holiday.
The Clerk had discussed with the Auditor the present situation re the incorrect payment made to the VHC by LCC re Area Grant of £500 towards the Youth Room carpet, about which she had written to the VHC after the last meeting. There had been no reply to date and Cllr Pentith, present at the VH meeting when the PC letter was discussed , reported that they had expressed reluctance to repay the money as requested by the PC. Cllr Thornton offered to speak to Malcolm Brooks, Treasurer, about the matter.
CORRESPONDENCE
1. Dealing with the Rubbish that is not sorted for recycling. No action had been taken by the PC.
2. CPRE Annual Branch Report. Noted.
3. Wetherby & District Crime Prevention Panel Report on AGM held 8th May 2008 Noted.
MINOR MATTERS FOR DELEGATION TO CLERK/NEXT AGENDA
1. Request from Flower Club to plant a yellow floribunda rose in new War Memorial Garden The golden fanfare rose had been a gift to the Flower Club as part of a celebration of a special year by NAFAS. Council had no objection to its being planted in this location.
2. New route for Yorkshire Show traffic. It had been announced in the Wetherby News that there was to be an experiment this year in the routing of show traffic. Drivers from the south of Wetherby will be directed through Collingham to Harewood and onto the A61. The paper had rung the Clerk to ask for PC comments on this proposal. Council agreed to comment that they would suspend judgement and trust that the Police were acting in the best interests of the public in general.
3. Problems of parked cars It was agreed to report to the Police :-
- An increasing number of cars parking on the pavement on the right hand side of Whitegate, leaving insufficient room for pedestrians
- More cars parking at the junction of Lumby Lane and Main Street.
3. Dog Fouling Cllr Thornton reported a problem of dog fouling on private land in The Close. It was agreed to ask the Dog Warden to send a polite letter to the “offender”.
4. Next meeting of VHC Cllr Pentith would be unable to attend the meeting on June 24.
Cllrs were to be asked via e mail whether anyone was able and willing to attend.
Signed:
Date:
June 08 Mins.
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