Minutes-October 08

EAST KESWICK PARISH COUNCIL

MINUTES OF THE MEETING HELD ON 21^ST OCTOBER 2008

PRESENT Cllrs Priestley, Thornton, Pinkney, Anning, Pentith and Ogden.

APOLOGIES Cllr Batty. RESIDENTS’ AND POLICE FORUM No residents attended. PC Sue Broadwell attended on behalf of the Police. She reported 3 crimes during the last month- 1 theft from a vehicle and 2 burglary dwellings. Councillors were reassured that a suspicious car reported to the Police after being seen in Church Drive on 2 occasions was not a nuisance. The problem of under age drinking by 30-40 young people one Saturday evening and the ensuing trouble for nearby residents was also discussed. The Police, Council were told, carry out constant spot checks on the pub and have authority to close it down if they receive a large number of complaints. MINUTES OF MEETING HELD ON 16^th SEPTEMBER 2008. These were approved. MATTERS ARISING1. Village Clock There was nothing to report. It was agreed to wait and see whether the clock adjusted to the correct time after clocks move back one hour at the weekend before approaching Carlton Clocks in Leeds for help. 2. Gate on War Memorial Mr Hobson had painted this at the request of the Chairman between meetings. 3. Parish Plan .Cllr Thornton reported that the new Face Book web site she had set up was not doing well. She intended to approach the Village Hall Committee and suggest that a special Young People’s Event be organised in the Spring as a VH Sub-Committee event to be organised on the website by the young people in an attempt to give them a talking point.4. Children’s Playground There had been no further information from Green Leeds regarding the grant to East Keswick. 5. State of Overhanging Vegetation on Ginnel from Main Street to Church Drive and condition of path surface from Church Drive to Moor Lane. It was agreed that the hedge needed further severe pruning and the best approach would be to invite the appropriate residents to a site meeting and try to persuade them to undertake the work themselves. Mark Hullah had promised to provide an estimate for laying gravel on the stretch of path from St Mary’s Garth to Moor Lane. 6 Parish Council September Newsletter. Cllrs were asked to submit items for inclusion to Cllr Batty ASAP. The Scouts are to be asked to deliver the newsletters. 7.2009 Village Gala. An appeal for volunteers to serve on a gala committee will be made via the PC newsletter. A number of people approached by the Chairman have agreed to help but no one willing to be in charge has yet come forward. 8. Land off Moor Lane owned by Parish Council Cllr Pinkney reported that she would attempt to arrange for Thomlinsons to visit the site on October 31, the day on which she had agreed to check that there were no sheep on the piece of land. It was hoped to stake out the boundary at the same time. 9.Boundary between lands owned by Church and by Parish Council adjacent to Tennis Courts. Cllr Pinkney said that Philip Brown of Hartlaw had suggested reaching an informal agreement on boundaries with the Parochial Church Council. Cllr Pinkney , declaring an interest due to her membership of the Management Committee for St Mary Magdalene Church, considered that the 2 trees possibly requiring attention were probably PC responsibility. She suggested that as they were self planted and likely to require future attention and money and might be felled. Before anything was done, a discussion should be held with PCC. The Clerk was asked to seek the advice of Mr Lapish . 10. Repairs to Highway – Whitegate and Corner of Lumby Lane. Mark Owens from Highways had said that there was no further action he could take re Whitegate until the works programme for 2009-10 was agreed. He would ensure that work on the corner of Lumby Lane was carried out. The Clerk was asked to remind him that Moor Lane should be included in next year’s schedule. 11. Arrangements for Remembrance Day Service at War Memorial .The Chairman agreed to contact the Bardsey cub master about the presence of the cubs at the War Memorial but Council were not in favour of any marching. The Rev. Steve Barlow had agreed to take the service. 12. Report on Harewood & Wetherby Parish & Town Councils on September 18 attended by Cllr Thornton. There had been 2 contentious issues at the meeting. The first was the desire of a number of PCs present to be allowed to take charge of their own grass cutting, instead of LCC. Each had been asked to report back on the desirability of sending in a joint letter to LCC requesting this. East Keswick PC discussed the issue and It was resolved that the Council would not support the idea of a joint letter to LCC asking to take grass cutting over themselves. The other issue was Cllr Thornton and David Gluck’s proposal that the Harewood & Wetherby Forum members should set up an organisation to work together to reduce carbon emissions. It was resolved to support Cllr Thornton’s project. 13. Report on Parish & Town Council Forum on September 25 attended by Cllr Pentith and the Clerk. Need to nominate by October 31 2 representatives from Harewood & Wetherby PCT Forum to sit on Working Group to set up a Planning Forum in connection with Leeds P& T Council Charter. The official minutes have been circulated. Cllr Thornton was nominated by East Keswick at the forum as one of the Planning representatives on the working party. As there are now 2 other individuals who have volunteered for this role from the NE wedge, it will be necessary to vote for 2 out of the 3 at the next meeting of the Harewood & Wetherby P& T Forum. This will be attended from EK by Cllrs Pentith and Anning. Quality Councils had also been discussed at the meeting with general agreement that there was no benefit from obtaining this status, other than having a trained Clerk. 14. Report on Farewell Reception for Dick and Elizabeth Ward. It was agreed that this had been a successful social occasion with an attendance of approximately 100 people from the village, and including a few from nearby villages. Letters of thanks are to be sent to Beryl Ogden, Brian Dower and Alex. Purves. 15. Insecure steps from Moor Lane to The Grove. The Clerk had again reported this to the Rights of Way Dept. who had promised to investigate. 16. Request for Street nameplate at Harewood Road end of Lumby Lane. LCC had promised to deal with this request. 17. Meeting with Shadwell Cllrs 2 dates had been suggested – November 27 and December 4, with the venue likely to be Shadwell Primary School. PLANNING1.New applications:-

(a) No. 08/ 05245/FU/HE – The Coach House, Whitegate – Ext.

(b) No. 08/05270/FU/NE – East Keswick Plant Centre, Harewood Road – Construction of Polytunnel & Canopy.

It was resolved to make no objection to either application but to comment on the necessity for screening in the case of (b).

2.APPROVALS BY LCC:-

(a) No.P/08/04558 – Roberts – 19 Hillcrest – Porch.

(b)No. P/09/04526/FU – Roberts – River House, Wharfe Rein – Ext. & Juliet Balcony

(c) No. P/08/0324/FU - .Hemsworth – The Stables, Field House, Crabtree Lane – Change of use of agric. Land to equestrian & det. block of stables.

3.. Enforcement Action relating to Two Hoots Farm. A letter had been received from Mr Wiggington reporting that Enforcement Action had not yet been taken. The Clerk was asked to write again asking for a progress report.

4. Enforcement Action relating to the Old Star. Cllr Ogden considered that the problem was related to the present economic climate when so many pubs are going out of business.

5.. LDF – Draft Supplementary Planning Document (SPD) Affordable Housing. Noted.

FINANCE

1.Bills for payment:-

(a) Clerk’s Salary & Expenses 669.99

(b) Mr W. Hobson – Painting of Gate at War Memorial 28.00

(d) The Ramblers’ association – Subscription for one year 36.00

(e) Mr B. Dower – Framing Sketch for PC 12.76

(f) GGS Groundcare – Bark for Playground. 79.31

(g) J. Gallant – Soft drinks for Above 9.68

(h) Mazars – Audit of Accounts. 470.00

It was resolved to pay all the bills listed above.

2. Items for inclusion in Budget. Cllrs listed items on which they anticipated expenditure might be required in the next year and the Clerk agreed to circulate a draft budget before the next meeting.

3. Request for donation to Bardsey Scouts. It was agreed to donate £100.

4. Approval of PC Accounts by External Auditor. The Clerk reported that the accounts had now been approved without any reservations by Mazars.

CORRESPONDENCE 1. Standards Board Update. Noted. 2. Making & Enforcement of Byelaws – Consultation. The Chairman explained that enforcement action could be taken by the Clerk but not by Cllrs. He offered to inquire about the reason for this. 3. Draft Vision for Investment in LCC Leisure Centres. – Consultation. The Chairman offered to write supporting investment in Wetherby and Scot Hall Leisure Centres.

4. YRCC Conference at Whixley Village Hall – 29^th November and Annual Accounts & Membership Document. The Council will pay the cost for attendance for Cllrs Thornton and Pentith , which will later be refunded.

NEW BUSINESS1. Planning Inspection booked with Wicksteed Leisure to cost £45 +VAT + Carriage. The Clerk reported that , with the approval of the Chairman, she had booked an annual inspection and had now learnt that this would be conducted on Thursday October 23. 2. Prevention of Dog Fouling in Churchyard. The Clerk reported that she had been asked to bring this to Council’s attention by a concerned resident. It was considered that ,other than making a request via the newsletter , there was nothing Council could do as it was the responsibility of the Church. 3. New Management Agreement with Wildlife Trust. It had been found that the last agreement had been for a period of 3 years which had now expired. Cllr Pinkney had checked on details of the agreement which she considered too vague. She and the Chairman would meet with a view to preparing a new draft agreement. 4. Management Agreement with Mr Cooke. The Clerk brought to the meeting 2 copies of the annual agreement , both of which were signed by her and the Chairman and both of which would be sent to Mr Cooke for his signature.5. Gas Board Proposal for work on Main Street and Request to park Cabin on Crabtree Lane car park. Details had been e mailed to Cllrs before the meeting. Considerable disruption to users of Main Street would occur during the 12 week period from October 13 when 600 m of old metal gas mains are to be replaced with modern plastic pipeline. There will be parking problems as some cars belonging to residents of Main Street will probably have to be parked on side roads off Main Street. Permission has been granted for them to park the cabin on Crabtree Lane car park.6. Highway matters –Condition of Pavements & Roadways on The Close and The Paddock, Removal of Posts at Top of Cleavesty. The Clerk was asked to bring these matters to the attention of LCC. 10. Date of February 2009 Meeting The Clerk requested that this be changed from February 17 to 24 for holiday reasons. This was agreed. MINOR MATTERS FOR DELEGATION TO CLERK/NEXT AGENDA1. Drains at end of Crabtree Lane Cllr Anning reported that 2 drains were full of debris and leaves. The Clerk to report this. 2. Millstone at end of Crabtree Lane .Cllr Thornton reported that the village name sign had come off the millstone and is now propped against it. The Clerk agreed to remind Highways about this. Signed: Date: EKPC Oct. 08 Mins.

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